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Volume 2 Issue 1January 1998

Electronic Transcript Exchange:
Napa Valley College

Sue Nelson
Napa Valley College

Electronic transcript exchange is a relatively new technology that will benefit student services. The current method of paper-based transcript exchange is slow and resource intensive. Napa Valley College has historically been interested in electronic transcript exchange, but until recently was not technologically prepared. In addition, staff and funding shortages prevented the college from pursuing this technology.

This grant has given Napa Valley College the opportunity to implement electronic transcript exchange and provide a service on a state-wide level by serving as a model.

The identified trading partners are Solano CC and CSU, Sacramento. By working with these two colleges, Napa Valley College is well positioned to develop a model process. Electronic transcript exchange will be accomplished on a district level by engaging key staff at these colleges as consultants, and by hiring additional programming staff to provide technical support and train staff.

Upon completion, the project will be evaluated and an implementation manual will be developed for statewide dissemination. The manual will be developed by analyzing the strengths and weaknesses of the process and determining strategies for successful implementation. The manual will be available in both hard copy and electronic form. In addition, staff will be available for consultation for at least 24 months after completion of the project.